Youth Exhibitors

2022 General Rules and Regulations

The Berkeley County Youth Fair Association reserves to its Executive Board the final and absolute right to interpret these rules and regulations and arbitrate, settle, and determine all matters in regard to and to add or amend them as they may deem advisable.

  1. Shirt and shoes are required to be worn at all times.
  1. ADA compliant service animals are welcome.  Therapy, Emotional Support animals and all other pets are not allowed on the fairgrounds.
  2. Absolutely no alcohol, illegal drugs, weapons or firearms allowed on fairground premises.
  3. Barn areas close at 11:00 pm daily. Everyone must be out of the barns no later than 11:30 pm except for those persons designated by the Livestock Chairpersons. No Trespassing goes into effect at 11:30 p.m. until 5:00 a.m.
  4. No unauthorized soliciting.
  5. Smoking is permitted only in designated areas.  No smoking in any building, barn, picnic pavilion, grandstand and amphitheater.
  6. All persons and containers are subject to search.
  7. No vehicles are to be left over night.  They will be towed at owner’s expense.
  8. Executive Fair Board reserves the right to have any attendee removed from the fairgrounds without liability during the fair for cause (including but not limited to threatening behavior, intoxication, or unsportsmanlike conduct).

2022 Youth Exhibitor Rules and Regulations

The Berkeley County Youth Fair Association reserves to its Executive Board the final and absolute right to interpret these rules and regulations and arbitrate, settle, and determine all matters in regard to and to add or amend them as they may deem advisable.

  1. Participation is limited to youth who are active members and members in good standing of either a Berkeley County Boy Scout Troop, Berkeley County FFA Chapter, Berkeley County 4-H Club, Berkeley County FCCLA Chapter, Berkeley County Girl Scout Troop, Berkeley County Boy’s and Girl’s Club, or other organized Berkeley County Youth Groups represented on the Youth Fair Board.
  2. All indoor exhibits and livestock exhibits must be pre-registered on-line by June 15, 2022. Market animals must adhere to the check in dates.  Entries to be registered on-line at www.berkeleycountyyouthfair.org.  No exceptions.
  3. Each exhibitor must report to the central registration area where each exhibitor will be assigned a fair exhibitor number and wristband.  Exhibitors will then report to their designated department area to register exhibits.
  4. Upon registration, all exhibitors will receive an exhibitor wristband.  Exhibitor’s wristbands must be worn in order for an exhibitor to enter the fairgrounds without paying the admission fee.  If an exhibitor does not have his/her wristband on their arm, the exhibitor will need to pay the admission fee.
  5. An exhibitor must have his/her wristband on in order to show any livestock at the Berkeley County Youth Fair.  Wristband is required to enter the show ring.
  6. Barn parking permits will be given to exhibitors that exhibit beef, dairy, swine, sheep, goats and horses.
    • Barn parking permit must be displayed in the vehicle front window at all times
    • Only one parking permit per family will be assigned
    • Vehicle must park only in the designated barn parking area
    • Barn parking permits are NOT admission to the fair
    • Any misuse of the barn parking permit will result in the permit being revoked for the rest of the fair week.
  7. An exhibitor may only have one entry in each class.
  8. Space for and location of all exhibits (including livestock) will be assigned by the officials in charge.
  9. In the event that funds are not adequate to pay cash awards, the money will be prorated and a lesser amount awarded.
  10. The Youth Fair Association will not be responsible for loss or damage to exhibits.
  11. All indoor exhibits must be registered and properly labeled before placing exhibit inside exhibit hall. NO EXCEPTIONS. Registration will be in the picnic pavilion
  12. All indoor exhibits will be received on Saturday, July 30, 2022 from 10:00 am until 12:00 pm at the Picnic Pavilion. All indoor exhibits must be in place and ready for judging by 1:00 pm on Saturday, July 30, 2022.
  13. All livestock exhibits (with exception of rabbits and poultry) will be received on Saturday, July 30, 2022 from 6:00 am until 10:00 am. Rabbits and poultry will be received from 9:00 am until 11:00 am on Saturday, July 30, 2022.
  14. The Danish System of Judging will be used and ribbons will be awarded.
  15. The judges’ decisions are final.
  16. Indoor exhibits may be removed Friday, August 5, 2022 between 8 am and 10 am Non-market livestock exhibits may be removed Friday, August 5, 2022 between 6 am and 9 am. All exhibits must be picked up by designated times or exhibitor will not exhibit at the 2023 fair.
  17. All exhibitors are to adhere to designated release times.  If any exhibit is removed prior to designated release time without prior approval, exhibitor will forfeit their eligibility to exhibit at the 2023 fair
  18. Exhibitors will be responsible for keeping exhibit areas clean and presentable at all times. Division chairs will be responsible for coordinating clean up efforts with exhibitors prior, during and after the fair.
  19. Exhibitors that receive awards (monetary or non-monetary awards) during the 2022 fair, must turn in an award sponsor thank you note with addressed and stamped envelope to fair office by 9:00 am on Friday, August 5, 2022 in order to receive awards (monetary and non-monetary).  Exhibitor will not receive awards (monetary and non-monetary) until award sponsor thank you note is turned into BCYF fair office.
  20. Any grievance which cannot be settled by a Livestock Chairperson, the Livestock Committee, Department Chair, or the Executive Committee, can be brought before the entire Fair Board at a scheduled Fair Board meeting.
  21. Executive Fair Board reserves the right to have any exhibitor and their exhibits (indoor or outdoor) removed from the fairgrounds without liability during the fair for cause (including but not limited to threatening behavior, intoxication, or unsportsmanlike conduct). Acceptance of this rule is a condition of entry.

2022 Livestock Rules and Regulations

Judy Secrist – Livestock Chairperson
Email:  livestock@berkeleycountyyouthfair.org

The Berkeley County Youth Fair Association reserves to its Executive Board the final and absolute right to interpret these rules and regulations and arbitrate, settle, and determine all matters in regard to and to add or amend them as they may deem advisable.

  1. All non-market animals must be pre-registered on line by June 15, 2022. Entries to be registered on-line at www.berkeleycountyyouthfair.org.
  2. Exhibitors will be able to register market animals on-line prior to check-in. All market animals MUST be brought to fairgrounds on designated check in day in and ear tagged to be shown and sold at the 2022 fair.  An exhibitor may tag two animals per species. Market steers will be ear tagged on December 4, 2021 between 8:00 am and 10:00 am. Market goats, market lambs and market hogs will be ear tagged on April 30, 2022.  Market hogs between 7:00 am and 10:00 am.  Market goats and market lambs between 10:00 am and 12:00 noon. All non-required tags must be removed prior to check in.
  3. All poultry (except for pigeons and doves) must be blood tested on July 16, 2022 from 9 am until noon at the Berkeley County Youth Fair Grounds in order to show at the 2022 fair.
  4. Workshops/workdays will not be mandatory for 2022 but is HIGHLY ENCOURAGED for exhibitors and parents to attend the various species workshops that are available as well as participate in fair work days.
  5. It is mandatory that all livestock exhibitors attend livestock exhibitor meeting on Saturday, July 30, 2022 Time and location of meeting will be posted during registration on Saturday, July 30, 2022 at 8:00 am.
  6. Exhibitors may only bring one market animal per species to fair registration on Saturday, July 30, 2022. The market animal that is to be shown must be determined prior to the arrival on the fairgrounds.
  7. No animals shall be unloaded until health papers are checked and approved by a state official designated by the fair. Fair officials reserve the right to reject any animal which is designated or otherwise undesirable. All animals arriving on a truck with contaminated animals will be sent home. The final disposition of all entries shall be made by WVDA Animal Health Inspector or in their absence, a local fair official
  8. Breeds will show separate for breeding classes as indicated in species section for 2022. All market animals will be shown by weight divisions.
  9. In order to show in a registered breeding class, animal must be registered and registration papers submitted to the species chairperson by June 15, 2022. Registration papers can be uploaded during registration via the registration portal, sent via email to livestock@berkeleycountyyouthfair.org or mailed to Berkeley County Youth Fair Association, Attn: Livestock, P.O. Box 1302, Martinsburg, WV, 25402 (must be postmarked by June 15, 2022). If registration papers are not in exhibitor’s name, a lease form must be completed for each animal. Acceptable lease forms can be found on the Berkeley County Youth Fair website at www.berkeleycountyyouthfair.org. (Excludes rabbits and poultry)
  10. Exhibitors must keep area clean and properly care for animals throughout the fair week. Animal pens must be cleaned regularly.  Repeat offenders will be required to remove all animals from the fair.
  11. Closed-toe shoes must be worn whenever handling any animal.
  12. Market steers must have been born in 2021. Market goats, market lambs and market hogs must be born on or after January 1, 2022.
  13. Underweight or overweight market animals will be shown in own class and receive a green participation ribbon. They will not be eligible for grand or reserve champion or rate of gain contest.
  14. The Berkeley County Youth Fair will follow the West Virginia Department of Agriculture Fair & Festival Regulations and Recommendations in regards to health requirements. All animals which require health certification shall be certified as specified by the State Department of Agriculture.
  15. Tents will be allowed in livestock and horse barn areas only for the purpose of grooming an animal. Tents must be taken down upon completion of grooming.  Please get prior approval from species chair.
  16. All livestock must stay in the barn area.
  17. There will be limited movement in the barn area from 5 pm to 10 pm.
  18. No grooming chutes or tack/show boxes can be unloaded until after weigh in is complete on Saturday, July 30, 2022.
  19. Only Berkeley County Youth Fair issued awards (banners, trophies, ribbons, etc) are allowed to be hung or displayed in the barn, show ring and sale ring.
  20. All market animals must be clean and dried properly to weigh in on Saturday. Make sure ear tags are readable
  21. Exhibitors of all market animals will not be permitted to apply and/or use any type of adhesives, glue, dyes or paint products during the market animal sale.
  22. Livestock chairpersons will select judge for herdsman’s awards in his or her division.
  23. Exhibitors of livestock shall be required to show their animals in confirmation classes this includes underweight and overweight market animals. Horses must show in showmanship classes.
  24. All animals must be brought into the ring by the exhibitor or eligible substitute. Animals that cannot be shown properly and safely by the exhibitor may be disqualified and awarded a green ribbon. Market animals not brought into the ring will not be sold and will not receive any ribbon premiums. Decision will be made by the Executive Youth Fair Board and/or Livestock Committee.
  25. Only youth exhibitors may show their animals in the judging ring: except in championship classes where an exhibitor may have two or more animals qualified, another youth, eligible for participation in the Youth Fair, may show the other animals(s). No other person may be in ring except those designated by the persons in charge of the event.
  26. Exhibitors or eligible substitutes must be present during judging. If an exhibitor is unable to show an animal because of health or other unforeseen reasons, another participating exhibitor may show the animal with special permission from Executive Board and Livestock Committee. Request must be in written form and given to appropriate chairperson by Saturday, July 31, 2022, if time permits.
  27. No drenching is allowed on any animals unless performed or directed by a veterinarian.
  28. In the livestock classes, Grand and Reserve Champion awards will be given. The first place individual in each class will show for Champion and Reserve Champion unless otherwise designated by the judge. Second place animal in class will stand by for Reserve Champion.
  29. Exhibitors should be actively fitting their own animal while adults and/or other exhibitors should serve as mentors.
  30. Animals should be cared for by the exhibitor with adults acting as mentors and only assisting the exhibitor when the need arises.
  31. No person or exhibitor will be permitted to stay overnight on the Youth Fair grounds without special permission from the Executive Committee.
  32. Exhibitors must get approval from the Livestock Chairperson or Fair Board President before securely hanging fans. Air flow direction will be specified by Livestock Chairperson or Fair Board President. Only one fan per animal is permitted. Exhibitors are not allowed to bring generators to the fair without prior approval from the Livestock Chairperson or Fair Board President.
  33. Livestock may be released early to attend another 4-H or FFA sanctioned event. Requests must be submitted in written form with a copy of the completed entry form or event entry confirmation of the event attending. Requests must be received by the Fair Board President by July 20, 2022. Once animal is released, it may not return to the 2022 fair.
  34. Upon release of animals at designated times, each exhibitor shall be required to clean out pen refuse as directed by fair officials and subject to chairperson inspection. If pen is not cleaned, exhibitor will not exhibit that species at the 2023 fair.  Repeat offenders are subject to further disciplinary actions
  35. Only animals that are to be shown at the 2022 fair can be housed at the fairgrounds during the current fair week (No companion animals are allowed).
  36. All market animals are subject to having a blood sample drawn during the 2022 fair. Samples may be sent to an independent lab for drug screening.  Award checks and sale checks will not be released until the test results are returned to the Berkeley County Youth Fair.  If test results are returned unfavorable, the exhibitor will not receive award money or their sale check.  The sale check will be returned to the buyer.  The exhibitor is then prohibited from exhibiting any future indoor or outdoor exhibits for the remainder of their eligibility.
  37. At any time after an animal arrives on the fair or livestock show premises, all treatments involving the use of drugs and/or medications for the sole purpose of protecting the health of the animal shall be administered or as directed by a licensed veterinarian. This practice is to ensure that we always provide the highest quality product available.
  1. Exhibitors shall be allowed to share a family backup market animal and sharing is limited to only siblings and step-siblings. The family backup market animal must be the same species that the exhibitor tagged in on check in day.
  2. Additional livestock rules that are species specific are found in each species section of the fair book.
  3. Announcements made prior to the day of show and day of show takes precedence over printed material.

2022 Youth Fair Dress Code

Livestock Confirmation Classes, Showmanship, Parade of Champions and Market Animal Sale

  1. Dairy Dress Code:
    • 4-H: White pants/jeans, white skirt (fingertip length) or white shorts (fingertip length); white button down shirt or white polo (long sleeve or short sleeve); and Kelly Green tie/neck scarf
    • FFA: Official Dress (Black slacks, white button down shirt (long or short sleeve), blue or black tie or blue FFA scarf and FFA Jacket.
    • Other: White pants/jeans with belt or white skirt (fingertip length) or white shorts (fingertip length); white button down shirt/blouse or white polo (long sleeve or short sleeve) and black tie/scarf or official dress of the youth organization being represented.
  1. Beef, Swine, Sheep, Goat, and Poultry Dress Code:
    • 4-H: Black jeans/slacks with belt or black skirt (fingertip length), white button down short or white polo (long sleeve or short sleeve) and Kelly Green tie/neck scarf.
    • FFA: Official Dress (Black slacks, white button down shirt (long or short sleeve), blue or black tie or blue FFA scarf and FFA jacket.
    • Other: Black jeans/slacks with belt or black skirt (fingertip length), white button down shirt or white polo (long or short sleeve), and black tie/neck scarf or official dress of the youth organization being represented.
  1. Rabbit Dress Code:
    • 4-H: Black jeans/slacks with belt or black skirt (fingertip length), white button down shirt or white polo (long or short sleeve) or white apron, and Kelly Green tie/neck scarf.
    • FFA: Official Dress (Black slacks, white button down shirt (long or short sleeve), blue/black tie or blue FFA scarf and FFA Jacket).
    • Other: Black jeans/slacks with belt or black skirt (fingertip length), white button down shirt or white polo (long sleeve or short sleeve) or white apron, and black tie/neck scarf or official dress of the youth organization being represented.
  2. Horse Dress Code:
    • Must wear show ring attire (no spurs) as required for classes during Parade of Champions.

There are to be no halter tops; spaghetti straps; strapless tops; muscle shirts; or midriffs showing

Work boots or cowboy boots are acceptable foot wear.  No open toe shoes or crocs

Dress code is established for all livestock confirmation classes, showmanship classes, parade of champions and market animal sale.

If an exhibitor does not adhere to the dress code regulations, the exhibitor or its animal will not be allowed to enter the show ring for any confirmation classes, showmanship classes, parade of champions or market animal sale.

If an exhibitor has multiple animals in the show ring at one time (i.e. – championship classes), the exhibitor that is assisting with showing must adhere to the dress code.

Note:  If this dress code should present a hardship for any exhibitor, please see the 4-H Extension Agent, FFA Advisors, or Fair Board President.

Code of Ethics

IAFE (INTERNATIONAL ASSOCIATION OF FAIRS AND EXPOSITIONS) CODE OF SHOW RING ETHICS

Adopted by the Berkeley County Youth Fair Association

Exhibitors of animals at livestock shows shall at all times deport themselves with honesty and good sportsmanship. Their conduct in this competitive environment shall always reflect the highest standards of honor and dignity to promote the advancement of agricultural education. This code applies to junior as well as open class exhibitors who compete in structured classes of competition. This code applies to all livestock offered in any event at a livestock show. In addition to the “IAFE Code of Show Ring Ethics,” fairs and livestock shows may have rules and regulations which they impose on the local, county, state, provincial and national levels.

All youth leaders working with junior exhibitors are under an affirmative responsibility to do more than avoid improper conduct or questionable acts. Their moral values must be so certain and positive that those younger and more pliable will be influenced by their fine example. Owners, exhibitors, fitters, trainers and absolutely responsible persons who violate the code of ethics will forfeit premiums, awards and auction proceeds and shall be prohibited from future exhibition in accordance with the rules adopted by the respective fairs and livestock shows. Exhibitors who violate this code of ethics demean the integrity of all livestock exhibitors and should be prohibited from competition at all livestock shows in the United States and Canada.

The following is a list of guidelines for all exhibitors and all livestock in competitive events:

  1. All exhibitors must present, upon request of fair and livestock show officials, proof of ownership, length of ownership, and age of all animals entered. Misrepresentation of ownership, age, or any facts relating thereto is
  2. Owners, exhibitors, fitters, trainers, or absolutely responsible persons shall provide animal health certificates from licensed veterinarians upon request by fair or livestock show
  3. Junior exhibitors are expected to care for and groom their animals while at fairs or livestock
  4. Animals shall be presented to show events where they will enter the food chain free of violative drug residues. The act of entering an animal in a livestock show is the giving of, consent by the owner, exhibitor, fitter, trainer and/or absolutely responsible person for show management to obtain any specimens of urine, saliva, blood, or other substances from the animal to be used in testing. Animals not entered in an event which culminates with the animal entering the food chain shall not be administered drugs other than in accordance with applicable federal, state and provincial statutes, regulations and rules. Livestock shall not be exhibited if the drugs administered in accordance with federal, state and provincial statutes, regulations and rules affect the animal’s performance or appearance at the

If the laboratory report on the analysis of saliva, urine, blood, or other sample taken from livestock indicates the presence of forbidden drugs or medication, this shall be prima facie evidence such substance has been administered to the animal either internally or externally. It is presumed that the sample of urine, saliva, blood, or other substance tested by the laboratory, to which it is sent, is the one taken from the animal in question, its integrity is preserved and all procedures of said collection and preservation, transfer to the laboratory and analysis of the sample are correct and accurate and the report received from the laboratory pertains to the sample taken from the animal in question and correctly reflects the condition of the animal at the time the sample was taken, with the burden on the owner, exhibitor, fitter, trainer, or absolutely responsible person to prove otherwise.

At any time after an animal arrives on the fair or livestock show premises, all treatments involving the use of drugs and/or medications for the sole purpose of protecting the health of the animal shall be administered by a licensed veterinarian.

  1. Any surgical procedure or injection of any foreign substance or drug or the external application of any substance (irritant, counterirritant, or similar substance) which could affect the animal’s performance or alter its natural contour, confirmation, or appearance, except external applications of substances to the hoofs or horns of animals which affect appearance only and except for surgical procedures performed by a duly licensed veterinarian for the sole purpose of protecting the health of the animal, is
  2. The use of showing and/or handling practices or devices such as striking animals to cause swelling, using electrical contrivance, or other similar practices are not acceptable and are
  3. Direct criticism or interference with the judge, fair or livestock show management, other exhibitors, breed representatives, or show officials before, during, or after the competitive event is prohibited. In the furtherance of their official duty, all judges, fair and livestock show management, or other show officials shall be treated with courtesy, cooperation and respect and no person shall direct abusive or threatening conduct toward
  4. No owner, exhibitor, fitter, trainer, or absolutely responsible person shall conspire with another person or persons to intentionally violate this code of ethics or knowingly contribute or cooperate with another person or persons either by affirmative action or inaction to violate this code of ethics. Violation of this rule shall subject such individual to disciplinary
  5. The application of this code of ethics provides for absolute responsibility for an animal’s condition by an owner, exhibitor, fitter, trainer, or participant whether or not he or she was actually instrumental in or had actual knowledge of the treatment of the animal in contravention of this code of
  6. The act of entering an animal is the giving of consent by the owner, exhibitor, fitter, trainer, or absolutely responsible person to have disciplinary action taken by the fair or livestock show for violation of this Code of Show Ring Ethics and any other rules of competition of the fair or livestock show without recourse against the fair or livestock show. The act of entering an animal is the giving of consent that any proceedings or disciplinary action taken by the fair or livestock show may be published with the name of the violator or violators in any publication of the International Association of Fairs and Expositions, including Fairs and Expos and any special notices to
  7. The act of entering of an animal in a fair or livestock show is the giving of verification by the owner, exhibitor, fitter, trainer, or absolutely responsible person that he or she has read the IAFE Code of Show Ring Ethics and understands the consequences of and penalties provided for actions prohibited by the code. It is further a consent that any action which contravenes these rules and is also in violation of federal, state, or provincial statutes, regulations, or rules may be released to appropriate law enforcement authorities with jurisdiction over such

Sportsmanship Guidelines

The Berkeley County Youth Fair Association reserves to its Executive Board the final and absolute right to interpret these rules and regulations and arbitrate, settle, and determine all matters in regard to and to add or amend them as they may deem advisable.

  1. Fair Board reserves the right to have any exhibitor and their exhibits (indoor and animals) removed from the fairgrounds without liability during the fair for cause (including but not limited to threatening behavior, intoxication, or unsportsmanlike conduct). Acceptance of this rule is a condition of entry
  2. Good sportsmanship should prevail at all times. Any exhibitor, parent or guardian participating in non-sportsmanship like conduct will forfeit all premiums and award monies due the exhibitor and the exhibitor may lose their privilege to participate in future competitions
  3. Any family member of an exhibitor or persons associated with the exhibitor found guilty of criticizing or interfering with the judge, show management, or other exhibitors and other conduct detrimental to the operation of the Berkeley County Youth Fair, and not limited to unsportsmanlike conduct, shall cause the exhibitor to be disqualified from further participation at the fair
  4. There is to be no coaching from the sidelines for any exhibitor while a livestock show of any species is going on. This practice is distracting to exhibitors in the show ring and unsportsmanlike. One warning will be given to the “coach”; if a second one is necessary the “coach” will be asked to leave the show area.
  5. Sportsmanlike conduct is expected of all exhibitors/parents/guardians and spectators of exhibitors. Any attempt to influence or intimidate a judge or any attempt to deceive and obtain a premium by misrepresentation shall result in the exhibitor being excluded from competition at the Berkeley County Youth Fair. The exhibitor will be asked by the Fair executive committee to leave the fairgrounds, forfeit prize money and ribbons and remove all exhibits.
  6. The use of social networking reflects on both you personally and the Berkeley County Youth Fair (BCYF). BCYF does not intend to restrict your ability to have an online presence nor does it mandate what you can and cannot say online. BCYF however, expects you to be responsible and accountable for what you post.  BCYF provides these guidelines for appropriate on line conduct:
  • Never post any confidential, sensitive, personal or proprietary information about BCYF, its volunteers, its exhibitors, its vendors, its customers, or any of BCYF’s judges
  • Do not create an “official” BCYF blog, social media page, website or any other social or online presence without prior written authorization from the BCYF Executive Committee.
  • Obey the Law, including those laws governing defamation, discrimination, harassment and copyright.

Violations of these policy guidelines may be grounds for exhibitor, parents/guardians or spectators to be asked to leave fair premises, forfeit prize money and ribbons and remove all exhibits.

  1. The purpose of the Berkeley County Youth Fair is to promote positive youth development and unsportsmanlike conduct in any form will not be tolerated by exhibitors, parents/guardians or spectators.
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