For staff, family, or clients you want to bring during fair week. Saves on gate purchase.
$42
★ EXTRA PARKING
Additional Parking Pass
Each booth includes 1 parking pass. Add more if you have multiple staff vehicles.
$50
★EVERY BOOTH INCLUDES★
What's included with your booth
14 Daily Passes
Adult fair entry passes for the week
1 Parking Pass
Vendor parking near your booth
Loudspeaker Use
Door prize announcements throughout the week
Take Orders & Sell
Your booth is yours to operate
★IMPORTANT DATES★
Plan ahead — these matter
JUL
1
2026
★ INSURANCE DEADLINE
Certificate of Liability Insurance due
Email your $500,000 minimum certificate to [email protected] with BCYF listed as additional insured.
JUL
31
2026
★ SETUP DAY 1
Friday, 10 AM – 1 PM
First setup window. Times can be negotiated. 1 PM Saturday Aug 1 through 4 PM is the second setup window.
AUG
8
2026
★ TEAR-DOWN
Saturday after 10 PM
Or Sunday Aug 9, 10 AM – 12 noon. After noon Sunday, the area is no longer secured by BCYF.
★KEY RULES★
What every vendor needs to know
!
WV Business License required. Send a copy with your application. Inspectors will verify on-site.
!
Sales tax is your responsibility. Vendors collect and remit WV sales tax for all sales.
!
Sell within your space. No display or demonstrations outside your assigned area without prior approval.
!
Tables & chairs not provided. Bring your own — table rentals are no longer offered.
!
No refunds within 30 days of fair opening. After July 1, 2026, all sales final.
!
Family-friendly products only. No weapons, fireworks, drug paraphernalia, or offensive items. BCYF reserves the right to remove items.
!
Entertainment vendors are subject to a 15% commission on gross receipts. BCYF determines classification.
!
BCYF is not responsible for accidents, lost, damaged, or stolen items. Insure your own equipment.
These are the highlights — full terms in the application PDF. By signing the application, you agree to all 13 rules listed.
★ Berkeley County Youth Fair · 2026
Who's joining us this year
A growing lineup of local businesses, makers, and organizations will have booths and displays across the grounds during fair week. Here's who's confirmed so far.
★ Indoor Booths
★ A Healthy Home Company
★ A&M Air
★ Accidentally Awesome
★ Berkeley County Democratic Executive Committee
★ Berkeley County Republican Executive Committee
★ Blue Ridge CTC
★ CMC
★ Crafted Comforts
★ Don's Sweets
★ Elite Martial Arts & MMA
★ Grammys Crafty Creations
★ Martinsburg-Berkeley County CVB
★ McKayla Ann Photography
★ Rhonda Shade – ERA Oakcrest Realty
★ Sticky Lips
★ The Glitzy Goats Boutique
★ Wildling Threads
★ Wrighteous Wear
★ Small Outdoor Spaces
★ A&M Air
★ Apple Valley Waste
★ Freeze Dried Candy by Amber
★ Heidi Crawford, Realtor
★ Pittman Orthodontics
★ The Cat's Voice WV
★ The Good Vibe Dealer Custom Creations
★ Winchester Equipment Company
★ WV Meowtainears Cat Rescue
★ Large Outdoor Spaces
★ Antietam Tractor & Equipment
★ Besties Baubles
★ Betts and Coops Boutique
★ Blue Ridge CTC
★ Eagle Auto Parts
★ James Rumsey Technical Institute
★ Kent Parsons Ford
★ Lunar Garden Crystals
★ Moser's Repair
★ Native Inkas / Incaico Craft
★ Simply Divine
★READY TO RESERVE YOUR BOOTH?★
Two ways to apply
★ FASTEST · RECOMMENDED
Apply & pay online
Submit payment via secure online checkout. Then email your application form, business license, and insurance certificate to [email protected].
Then send your paperwork:
1. Application form (signed)
2. WV Business License copy
3. Certificate of Insurance (by July 1)
★ MAIL-IN OPTION
Download & mail
Print the application, complete it, and mail with check payable to Berkeley County Youth Fair, Inc.
